Administration Officer

ADMINISTRATION OFFICER Posted by Sokify Company: Corporate Staffing Services Industry: Consulting Website: www.corporatestaffing.co.ke Job Type: Full Time Workplace: On-site Location: Nairobi County, Kenya Salary: KES 60,000 - KES 70,000 per month Closing Date: August 13, 2026 Experience Required: 3 years Qualification: Diploma (Bachelor's Degree preferred) ABOUT THE ROLE Join a multinational textile trading company as an Administration Officer and become the operational engine that keeps the Nairobi branch running efficiently. You will partner closely with the Branch Manager to manage administrative, financial, and logistical operations across the office. From coordinating supplier relationships and tracking financial documents to arranging executive travel and liaising with government bodies, you will ensure that every aspect of branch operations functions seamlessly. This is an ideal opportunity for a detail-oriented professional who enjoys variety, takes pride in organized systems, and can operate independently while supporting senior leadership. KEY RESPONSIBILITIES Manage day-to-day administrative operations, maintaining an organized, functional workplace ready for routine activity and high-level visits. Monitor and replenish office supplies, stationery, and equipment inventories while keeping costs controlled and availability on schedule. Coordinate with external vendors, contractors, and facility service providers to maintain utilities, maintenance, and workplace infrastructure. Organize and secure both digital and physical records for contracts, official documents, and confidential files with efficient retrieval systems. Support financial administration by recording branch expenses, monitoring invoices, and following up on outstanding payments in collaboration with accounting partners. Serve as the branch liaison with government offices, banks, and municipal bodies to secure permits, licenses, work permits, and business visas while maintaining current compliance documentation. Arrange comprehensive travel logistics for staff, including flights, accommodations, ground transportation, and detailed itineraries. Coordinate hospitality for visiting executives and overseas clients. Prepare schedules, meeting agendas, progress reports, and executive summaries for the Branch Manager to present to corporate leadership, plus handle additional operational assignments as required. WHAT WE'RE LOOKING FOR Bachelor's Degree in Business Administration, Commerce, Business Management, or related field. Three to five years of demonstrated administrative and operational experience, preferably in a multinational, trading, or import-export organization. Proficiency in Microsoft Office Suite, particularly Excel for tracking, Word for documentation, and PowerPoint for presentations. Fluent written and spoken English for professional internal and external communication. Strong organizational skills with the ability to juggle multiple priorities, maintain complex filing systems, and consistently meet deadlines independently. Proactive problem-solving approach capable of quickly resolving vendor issues, logistical delays, and administrative challenges. Trustworthiness and discretion when handling confidential contracts, regulatory files, and financial information. WHY JOIN US Become part of an international commercial network where administrative excellence directly supports cross-border business operations. You will gain valuable exposure to branch-level management, corporate reporting, and regulatory processes that prepare you for future career advancement. Work in a dynamic Nairobi environment alongside experienced leadership while earning a competitive monthly gross salary of KES 60,000 to 70,000. HOW TO APPLY Applications close August 13, 2026. Login or register on Sokify to submit your application.