Administrative Assistant-Human Resources Department

ADMINISTRATIVE ASSISTANT — HUMAN RESOURCES DEPARTMENT TWU-Center for Women Entrepreneurs POSITION OVERVIEW The Human Resources Department seeks an Administrative Assistant to deliver comprehensive executive-level support to the Senior Directors of Human Resources. This full-time position manages high-volume scheduling, correspondence, document preparation, and front-office operations while supporting critical HR functions including hiring, onboarding, employee relations, and records management. You will serve as the primary point of contact for HR-related inquiries from school and district staff, balancing multiple priorities while maintaining professionalism and confidentiality. CORE RESPONSIBILITIES Provide advanced administrative support to Senior Directors and HR staff by scheduling meetings and appointments, arranging meeting spaces, coordinating travel logistics, and preparing comprehensive agendas and materials. Compose, edit, and distribute professional correspondence, forms, memos, newsletters, and other documents. Transcribe meeting minutes as required. Organize and facilitate HR division events and internal meetings, managing all logistical elements from planning through documentation and follow-up. Function as the primary JSSC HR front desk contact, managing substantial call volume, email inquiries, and walk-in traffic with professionalism and discretion. Greet visitors, address routine and sensitive matters, and direct inquiries appropriately with timely follow-up. Prepare, organize, and track HR documentation including employee reports, job orders, staffing forms, and leave requests. Maintain precise records of FTE allocations and staffing rosters. Coordinate departmental hiring and onboarding processes, including interview scheduling, new hire documentation, task tracking, and absence management. Oversee HR department budgets through expense monitoring, budget report preparation, and annual planning participation. Process P-card transactions, invoices, purchase orders, and supply requisitions. Monitor departmental inventory and manage equipment, furniture, and technology ordering. Process work orders and maintain supply operations. Prepare and organize documentation for employee negotiations and internal relations meetings, including association materials, collaborative software updates, and timely modifications to employee agreements and district documents. Maintain HR records and information systems with strict attention to confidentiality, accuracy, and compliance. Manage departmental files, personnel data, affiliation agreements, contract renewals, and shared databases. Complete additional assignments as directed by supervisors. REQUIRED QUALIFICATIONS Associate degree or two-year college certificate in human resources, business administration, communications, or closely related discipline Minimum three years of administrative office experience Valid criminal background clearance upon hire Equivalent combination of education and relevant experience considered PREFERRED QUALIFICATIONS Professional experience in human resources environments Notary Public certification COMPENSATION AND EMPLOYMENT TERMS Hourly Rate: $28.28 to $31.68, determined by qualifications and experience Daily Hours: 8 hours Annual Work Calendar: 260 days Position Type: Ongoing, full-time BENEFITS PACKAGE Comprehensive health insurance coverage Dental insurance Life insurance PERA retirement plan enrollment Paid time off Short and long-term disability protection Access to employee walk-in clinic Additional optional benefit selections CLOSING DATE: Position closes on the Poudre School District job board on June 19, 2026. For the most current application information and to apply, visit https://psdschools.schoolspring.com/