Data Entry Specialist

Data Entry Specialist (Excel / CRM / High Accuracy) – Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role Pavago is seeking a Data Entry Specialist to safeguard the accuracy and completeness of critical business data across all company systems. This position goes far beyond basic data entry — you'll be the custodian of information that directly influences decisions in finance, sales, operations, and leadership. If you're meticulous, catch errors instinctively, and take pride in maintaining pristine data integrity, this role is designed for you. Your Key Responsibilities Data Entry and Accuracy Management Input and maintain records across Salesforce, HubSpot, Airtable, Excel, and Google Sheets. Validate all entries against source documents including invoices, contracts, customer records, and HR files. Identify and correct duplicate records, missing data points, and formatting inconsistencies to ensure flawless information flow. Data Cleaning and Standardization Organize datasets using filters, pivot tables, and formulas. Apply consistent naming conventions, categorization systems, and data structures company-wide. Conduct weekly quality audits to sustain data reliability and identify patterns in recurring issues. File and Records Management Maintain organized, searchable, and version-controlled files in Google Drive, Dropbox, and Microsoft SharePoint. Structure all documentation to be audit-ready and easily retrievable by team members. Reporting and Cross-Team Support Prepare daily and weekly reports covering transaction logs, status updates, and data audit summaries. Provide targeted data support to Finance (accounts receivable and payable entries), Sales (lead and contact management), and HR (employee records administration). Compliance and Security Handle sensitive data with strict confidentiality protocols. Ensure all processes align with GDPR, HIPAA, and CCPA requirements. Process Improvement Spot opportunities for automation and workflow optimization. Recommend improved templates and procedures that reduce manual errors and increase operational efficiency over time. What We're Looking For You possess exceptional attention to detail and catch mistakes others overlook. You maintain unwavering consistency and discipline even during repetitive, high-volume workloads. You take full ownership of data accuracy and understand its ripple effects across the organization. Required Qualifications 1–2 years of hands-on experience in data entry, clerical work, or administrative roles. Advanced proficiency in Excel and Google Sheets, including filters, pivot tables, and formulas. Proven experience with CRM platforms such as Salesforce or HubSpot. High typing speed paired with outstanding accuracy. Strong analytical mindset and meticulous attention to detail. Preferred Qualifications Background working in high-volume environments such as finance, e-commerce, or healthcare. Basic knowledge of SQL or scripting. Familiarity with data cleaning and management tools. Experience in compliance-heavy workflows. A Day in This Role You'll input and update data across CRM platforms and spreadsheets, audit records for accuracy and completeness, clean datasets by removing duplicates and fixing formatting issues, cross-reference data with original source documents, generate reports for internal teams, and organize digital records to maintain searchability and structure. Performance Standards Maintain typing accuracy of 98 percent or higher. Keep error rates below 1 percent. Complete data updates same-day or next-day. Deliver all reports on schedule. Produce clean, structured, audit-ready datasets consistently. Why This Opportunity Stands Out This role offers a clear, structured work environment where your contributions have measurable impact. You'll enjoy genuine ownership over data quality and see firsthand how your work influences critical business decisions. The position provides a strong foundation for career growth into roles such as Data Analyst, Operations Analyst, or Reporting Specialist. Is This You? If you care deeply about precision, work efficiently without compromising accuracy, and take satisfaction in maintaining organized, reliable data, we'd like to meet you.