Human Resources Associate

HUMAN RESOURCES ASSOCIATE Centre for Humanitarian Dialogue (HD) Location: Nairobi, Kenya Start Date: As soon as possible, ideally September 2026 Reports To: Regional HR Manager (HQ) ABOUT THE ROLE The Centre for Humanitarian Dialogue is a private diplomacy organisation dedicated to preventing, mitigating and resolving armed conflict through dialogue and mediation. Founded on principles of humanity, neutrality, impartiality and independence, HD operates across more than 20 countries with a team of over 350 colleagues. We are strengthening our HR function and seeking a talented HR Associate to join our Nairobi office. As an HR Associate, you will be the backbone of our daily HR operations, reporting to the Regional HR Manager. You will deliver comprehensive HR support across the entire employee journey, from recruitment and onboarding through career development and transition. Working alongside HR colleagues and managers throughout the organisation, you will ensure smooth processes, maintain data integrity and create positive experiences for employees, managers and external consultants. YOUR KEY RESPONSIBILITIES Employee Lifecycle & HR Administration Support all stages of employee transitions including onboarding, induction and offboarding with complete documentation and formal procedures. Provide frontline HR guidance to staff on administrative queries. Manage employment and consultancy contracts, handle amendments, prepare certificates and generate other HR documentation. Navigate work and residence permit requirements and associated administrative tasks. Recruitment & Sourcing Assist with developing and publishing job descriptions and recruitment advertisements. Coordinate interview scheduling, written assessments and candidate correspondence. Contribute to the candidate selection process and ensure applicants experience a welcoming, professional recruitment journey. Track recruitment data and produce relevant reports. HR Data, Systems & Payroll Keep employee and consultant information current and accurate within our HRIS platform. Oversee HR data management, proper archiving and compliance with data protection regulations. Support Geneva payroll operations and manage variable compensation documentation. Coordinate salary allocations and related administrative functions. Learning & Development Facilitate the performance review process and related staff communications. Identify and assess training and development requirements across the organisation. Participate in designing training initiatives, coordinating implementation and monitoring budgets. HR Processes & Support Drive continuous improvement of HR processes, tools and documentation through standardisation initiatives. Support internal HR communications and participate in HR audits. Review consultant invoices according to internal policies and donor guidelines. Provide administrative assistance for HR-related invoicing and other organisational needs. WHAT WE'RE LOOKING FOR You bring one to three years of HR administration or similar HR support experience, ideally within an international or multicultural setting. You hold a degree or professional qualification in Human Resources, Business Administration or a closely related discipline. You possess solid knowledge of HR processes and practices with genuine enthusiasm for developing deeper HR expertise. You have hands-on experience with HR information systems, with Hubdrive experience being advantageous. You are proficient in Microsoft Office tools, especially Excel. You communicate fluently in English and French, both in writing and conversation. You are exceptionally organised with meticulous attention to detail and proven ability to balance multiple priorities and tight deadlines. You approach your work with a service-minded and collaborative mindset, demonstrating strong interpersonal and communication abilities. You maintain appropriate discretion and exercise sound judgment when managing confidential and sensitive matters. You demonstrate cultural awareness and work effectively with colleagues from varied backgrounds and perspectives. WHY CHOOSE CENTRE FOR HUMANITARIAN DIALOGUE? Join a vibrant, internationally diverse HR team and make meaningful contributions across the full spectrum of HR activities within an organisation leading global efforts in humanitarian dialogue and conflict resolution. TO APPLY Send your CV and motivation letter as a single PDF document to hrgeneva@hdcentre.org by Monday 31 August 2026. Include "HR Associate" in the subject line. Centre for Humanitarian Dialogue is committed to equal opportunities employment. Learn more at www.hdcentre.org