Office Secretary

OFFICE SECRETARY MAHONRI FOUNDATION About Mahonri Foundation Mahonri Foundation is dedicated to uplifting communities through sustainable development initiatives that create long-term impact. The organization collaborates closely with local partners to design and implement programs that address community needs and promote self-reliance. By focusing on empowerment, Mahonri Foundation supports residents in building skills, resources, and opportunities for a better future. Team members join a mission-driven environment that values collaboration, integrity, and measurable results. About the Role Mahonri Foundation is seeking a detail-oriented Office Secretary to join our team in Nairobi County, Kenya. In this full-time, on-site position, you will be the organizational backbone of our office, managing essential clerical and administrative tasks that keep operations running smoothly. Your responsibilities will include handling correspondence, maintaining comprehensive office records, scheduling meetings, and organizing filing systems. You will provide critical support to executives and project teams by preparing documents, arranging appointments, coordinating travel logistics, and ensuring efficient office workflows. Additionally, you will serve as the first point of contact for visitors, respond professionally to inquiries from internal and external stakeholders, and deliver exceptional customer service. Throughout your tenure, you will be expected to maintain strict confidentiality, uphold organizational standards, and foster a well-organized, professional office environment. What We're Looking For You bring strong clerical skills, including filing, data entry, document preparation, and record management. Your communication abilities are excellent, both in writing and verbally, enabling you to interact confidently with staff, partners, and visitors. You are comfortable with company secretarial duties such as preparing meeting agendas, taking minutes, and maintaining official records. Your executive administrative assistance capabilities include proficiency in calendar management, travel coordination, and meeting logistics. You demonstrate solid customer service skills, handling inquiries, supporting visitors, and responding professionally to stakeholders. You are proficient in office software, including word processing, spreadsheets, email, and document management systems. You possess strong organizational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously in a busy environment. You work collaboratively within diverse teams, maintain confidentiality with integrity, and demonstrate reliability in all tasks. Prior experience in an administrative or office support role is preferred, with experience in nonprofit or community development settings being a valuable advantage. A relevant diploma or degree in business administration, office management, or a related field would be beneficial.