Operations & HR Assistant

OPERATIONS & HR ASSISTANT Location: Nairobi, Kenya Employment Type: Full-Time Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Weekends Off) ABOUT THE ROLE Solvo Global Careers is seeking a detail-oriented and proactive Operations & HR Assistant to join our team. In this role, you'll provide essential support to company leadership while managing critical operational and human resources functions. You'll be the backbone of our administrative operations, ensuring smooth coordination across departments and maintaining the systems that keep our organization running efficiently. KEY RESPONSIBILITIES You will manage executive calendars and coordinate high-level meetings, ensuring all priorities are tracked and commitments are followed through. You'll prepare comprehensive meeting minutes, document action items, and monitor deadlines to keep leadership aligned. Your operational duties will include consolidating information from various departments to produce executive reports, managing contracts and vendor documentation, maintaining insurance records, and organizing operational files. You'll handle timecard collection, attendance tracking, and coordinate payroll approvals while ensuring data accuracy before critical deadlines. On the HR side, you'll assist with interview coordination, employee onboarding, and training session arrangements. You'll maintain employee records and confidential documentation with the utmost discretion, while providing general administrative support that facilitates seamless department coordination. WHAT YOU BRING You have at least three years of experience working as an Executive Assistant, Operations Coordinator, HR Coordinator, or in comparable administrative positions. Your background includes hands-on experience with human resources administration, payroll processing, timekeeping systems, and employee records management. You possess advanced English proficiency in both written and spoken communication, with strong professional writing abilities. You're highly proficient in Microsoft Office applications, particularly Excel, Word, and Outlook, and have proven experience consolidating reports and validating operational data. You're exceptionally organized, capable of managing multiple priorities simultaneously without losing focus. Your attention to detail is impeccable, you work independently with confidence, and you handle confidential and sensitive information with absolute discretion. PREFERRED QUALIFICATIONS Experience in construction, landscaping, or field service industries is advantageous. Familiarity with payroll systems, HRIS platforms, or specialized timekeeping software is a plus. Full bilingual fluency in English and Spanish is desirable. EDUCATION You hold a degree in Business Administration, Human Resources, Organizational Management, Administration, or a related field. Equivalent professional experience demonstrating expertise in executive support, administration, operations, or HR functions will be considered. TOOLS YOU'LL USE Microsoft Outlook, Google Workspace, Microsoft Teams, Microsoft Excel and Word, payroll and HRIS platforms, timekeeping systems, and document management and task-tracking tools.