Personal Assistant Vacancy - Nairobi

PERSONAL ASSISTANT VACANCY - NAIROBI About the Role Emerge Egress Consulting, a respected HR Management and Training Consulting Firm established in 2017, is recruiting a Personal Assistant on behalf of one of our valued clients. You will be the right-hand support to a Director, managing their personal and professional schedules while ensuring their daily operations run smoothly and efficiently. This is an ideal opportunity for someone who thrives in a fast-paced environment and takes pride in delivering exceptional organizational support. Your Key Responsibilities You will manage the Director's calendar, coordinating all appointments, meetings, and schedules with precision. Your communication skills will be put to use as you screen and handle phone calls, emails, and correspondence professionally. You'll maintain well-organized filing systems and document management while ensuring records remain secure and easily accessible. Beyond the office, you'll coordinate personal errands and day-to-day administrative tasks, including travel planning, accommodation bookings, and detailed itineraries when needed. Household coordination falls within your scope—from managing bill payments and service appointments to overseeing household maintenance and liaising with contractors and vendors. You'll also manage shopping lists, coordinate grocery purchases, and monitor petty cash with meticulous expense record-keeping. In addition, you'll represent the Director professionally during meetings and engagements, prepare and manage gift hamper deliveries, monitor stock levels, and ensure replenishment when necessary. Your attention to detail will extend to maintaining a clean, organized, and professional environment while ensuring all assigned tasks are completed efficiently. Required Qualifications You hold a Certificate, Diploma, or equivalent qualification in a relevant field and bring at least 2 years of verified experience working as a Personal Assistant. You have demonstrable experience managing executive calendars and appointments and are proficient in Microsoft Office Suite applications. Essential Competencies You possess excellent communication skills and demonstrate strong organizational and time-management abilities. You're detail-oriented, work independently with minimal supervision, and can maintain strict confidentiality. Your ability to multitask, work effectively under pressure, and maintain the highest levels of professionalism are non-negotiable for this role.