Procurement Officer, PATH Kenya, Nuru ya Mtoto

PROCUREMENT OFFICER Nuru ya Mtoto Project, PATH Kenya Kisumu Sub-Office ABOUT THE ORGANIZATION PATH Kenya is a globally recognized nonprofit organization dedicated to advancing health equity worldwide. For over four decades, PATH has built a reputation for developing and scaling innovative solutions to critical health challenges through multisector partnerships and expertise spanning science, technology, economics, and advocacy. Established in Kenya since 1990, PATH Kenya serves as a trusted partner to the government, private sector, civil society organizations, and communities, positioning Kenya as a health leader throughout East Africa and beyond. The Nuru ya Mtoto Project, funded by the U.S. Government through PEPFAR and implemented by PATH Kenya from March 2021 through September 2026, delivers comprehensive HIV care and treatment services to people living with HIV across Kakamega, Kisumu, Nyamira, and Vihiga counties. The project prioritizes life-saving services for both adults and children living with HIV. POSITION OVERVIEW PATH Kenya seeks an experienced Procurement Officer to lead the Nuru ya Mtoto Project's supply chain operations and strategic procurement initiatives. Reporting to the Finance and Administration Manager, you will manage end-to-end procurement processes while identifying and implementing innovative solutions that enhance value and efficiency throughout the project's supply chain. This role offers the opportunity to ensure that essential goods and services reach beneficiaries seamlessly while maintaining the highest standards of donor compliance and regulatory adherence. KEY RESPONSIBILITIES Oversee all procurement activities in strict compliance with PATH policies, donor regulations, and Kenyan law while serving as a policy custodian and organizational resource. Develop and distribute formal bid invitations and quotation requests with clearly defined technical specifications, performance criteria, and contractual terms. Conduct ongoing staff training sessions to ensure procurement process understanding across project teams. Participate actively in procurement review committee meetings, documenting discussions and decisions with accuracy. Monitor order status throughout the supply chain, tracking delivery timelines, cost implications, and vendor lead times. Execute regular vendor engagement activities and reconcile accounts to maintain financial accuracy. Produce comprehensive weekly procurement reports and respond to ad hoc reporting requests from project leadership. Collaborate with teams to develop, implement, monitor, and evaluate comprehensive procurement plans. Verify vendor credentials through formal registration processes and conduct thorough due diligence assessments including Bridger checks. Identify and implement cost-saving opportunities and operational efficiencies within procurement systems. Advise the procurement review committee on emerging market trends and procurement considerations. Validate invoice documentation before authorizing payments to ensure accuracy and compliance. Build and maintain positive, collaborative relationships with all suppliers and vendors. Maintain organized, complete, and current documentation of all procurement transactions in required formats. Execute additional assignments as directed by project management. REQUIRED QUALIFICATIONS Bachelor's degree in business, finance, supply chain management, or related field. Current Kenya Institute of Supplies Management (KISM) membership. Minimum six years of progressive procurement experience, with preference given to candidates from the nonprofit or international development sectors. Proven expertise in U.S. Government grant regulations, procurement procedures, and complex grant program management involving multiple partners. Advanced proficiency with Microsoft Office applications, including Excel, Word, and Outlook; familiarity with Business World and enterprise resource planning systems with procurement modules highly valued. Deep knowledge of procurement policy interpretation and implementation procedure development. Exceptional written and verbal communication skills with demonstrated ability to engage diverse stakeholders professionally. Strong organizational capabilities with proven track record creating and implementing effective procurement systems. Superior attention to detail with high analytical ability and accuracy in complex work. Excellent report preparation, presentation delivery, and meeting documentation skills. Outstanding personal integrity and commitment to ethical practices. Flexibility and collaborative approach to team-based work environments. PREFERRED QUALIFICATIONS Master's degree in Business Administration or equivalent advanced qualification. CIPS (Chartered Institute of Procurement and Supply) professional certification. Hands-on experience with enterprise resource planning systems featuring integrated procurement modules. CORE COMPETENCIES Partnership development and stakeholder engagement Accountability and compliance management Skilled negotiation and vendor management Professional integrity and ethical conduct Clear, persuasive communication across organizational levels