Roving Secretary (Administrative Assistant) - USEFMs Only

ROVING SECRETARY (ADMINISTRATIVE ASSISTANT) - USEFMs ONLY U.S. EMBASSY TO KENYA POSITION OVERVIEW You'll serve as a flexible administrative professional supporting multiple sections across the Embassy. Working closely with Section Chiefs, you'll provide essential administrative and clerical support on an as-needed basis, adapting to shifting priorities across different departments and agencies. KEY RESPONSIBILITIES Your day-to-day duties will include drafting official correspondence, diplomatic notes, and demarches; preparing and typing reports and cables; creating comprehensive briefing books and talking points; managing incoming calls and visitor screening; taking accurate meeting notes; scheduling appointments; coordinating visitor reception and escorting; processing and distributing mail; and maintaining both physical and digital filing systems. You'll handle a variety of administrative support functions as directed by Section Chiefs while working under their direct supervision and maintaining reporting relationships with the SHRO or DHRO as needed. EXPERIENCE & REQUIREMENTS You must have at least two years of professional administrative and clerical office experience. You'll need a comprehensive working knowledge of Embassy operations across all agencies, as you'll interact regularly with employees from the Embassy and partner organizations. Strong familiarity with agency correspondence, standard office procedures, and diplomatic protocols is essential. The role requires discretion and professionalism when interacting with VIP visitors and senior staff, including providing general information about the local area when appropriate. Confidentiality is non-negotiable for this position. EDUCATION A high school diploma is required. TECHNICAL & PROFESSIONAL SKILLS You must demonstrate fluent English proficiency at Level IV (speaking, reading, and writing). Advanced proficiency with Microsoft Suite applications—including PowerPoint, Excel, and Outlook—is essential, along with experience using in-house systems such as MyData and MyServices. You'll need strong organizational abilities with the capacity to prioritize competing tasks effectively, coupled with excellent interpersonal and customer service skills that enable collaborative working relationships across departments. The ability to work flexible hours and transition between sections on short notice is required. A Secret security clearance is mandatory for this position. SECURITY & COMPLIANCE All candidates under consideration must pass required security certifications. The U.S. Mission maintains an equal opportunity workplace, providing fair and equitable treatment to all employees regardless of race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.