Senior Manager, Finance & Operations

SOKIFY JOB POSTING Senior Manager, Finance & Operations United States Pharmacopeia (USP) Full-Time Position ABOUT THE ORGANIZATION The U.S. Pharmacopeial Convention is an independent scientific organization dedicated to developing rigorous quality standards for medicines, dietary supplements, and food ingredients in collaboration with global health and science experts. Operating across twenty locations worldwide with over 1,300 professionals, USP works to strengthen the supply of safe, high-quality medicines globally. The organization is committed to building an inclusive culture that supports equitable access to professional development and leadership opportunities, believing that diverse expertise strengthens scientific outcomes and public health impact. THE ROLE As Senior Manager, Finance & Operations at USP Kenya, you will oversee the complete financial and operational infrastructure of the Kenya office while supporting donor-funded project implementation. Reporting to GHMS Program Delivery leadership, you will manage all accounting, finance, procurement, logistics, and administrative functions while maintaining strict compliance with USP policies, donor requirements, and Kenyan statutory regulations. You will lead finance and operations staff across multiple country offices, ensuring consistency and excellence in operational delivery. KEY RESPONSIBILITIES Lead comprehensive finance and accounting operations including accounts payable, payroll processing, invoice management, account reconciliations, and tax return preparation in compliance with local requirements Implement and enforce USP policies across all finance, accounting, and operational functions while providing training to ensure adherence to standards Manage cash balances, prepare monthly cash requests to headquarters, conduct daily accounting operations, maintain proper documentation and project coding, and coordinate internal and external audits Deliver administrative and logistical support for donor-funded projects including travel coordination, workshop organization, asset management, IT coordination, legal registrations, and security management Establish and strengthen internal control systems to protect organizational assets and ensure donor compliance Review and approve vendor payments, contracts, and financial commitments with proper authorization and budget oversight Support human resources processes including recruitment, onboarding, compensation management, performance reviews, and personnel record maintenance in accordance with local labor laws Supervise and mentor finance and operations personnel across country offices, developing tools and templates to standardize operations Cultivate a high-performing, compliant, and collaborative office culture across program, technical, and headquarters teams REQUIRED QUALIFICATIONS Bachelor's degree in Management, Business Administration, Finance, Accounting, or related field Minimum eight years of progressive experience in finance, administration, and operations management, preferably within international NGO country offices managing donor-funded projects Minimum eight years of management experience including direct people management and oversight of finance and operations for donor-funded initiatives Demonstrated knowledge of applicable Kenyan and national regulations governing financial and administrative processes Strong organizational, communication, and interpersonal capabilities with ability to engage diverse stakeholders effectively Exceptional attention to detail with strong critical thinking and problem-solving abilities Proven capacity to work independently and collaboratively while managing multiple priorities under pressure Professional self-management with demonstrated motivation, adaptability, integrity, and confidence Fluent in written and spoken English PREFERRED QUALIFICATIONS Advanced knowledge of Kenyan and national laws, regulations, and policies affecting finance and administration Proficiency with MS Excel, Word, and PowerPoint; experience with QuickBooks or similar accounting software Advanced communication and interpersonal skills across all organizational levels Demonstrated experience working collaboratively in team environments while exercising independent judgment and initiative SUPERVISORY SCOPE You will directly supervise Finance and Operations Senior/Officer and Procurement and Logistics Senior/Specialist positions. WHAT USP OFFERS Comprehensive benefits designed to protect you and your family, including company-paid time off, comprehensive healthcare coverage, and retirement savings options. USP is an equal employment opportunity employer committed to merit-based selection processes and providing reasonable accommodations for individuals with disabilities.