UN Women: Administrative Associate, Nairobi, Kenya, G6 FTA

SOKIFY JOB POSTING Position: Administrative Associate, UN Women Grade Level: G6 Fixed-Term Appointment Location: Nairobi, Kenya Eligibility: Open to Kenyan nationals only About This Role UN Women is seeking a detail-oriented Administrative Associate to join the UN System Coordination Division in Nairobi. This position offers the opportunity to support critical work advancing gender equality and women's empowerment across the United Nations system. Reporting directly to the Division Director, you will be the backbone of office operations, managing administrative processes with precision and supporting coordination efforts at global, regional and country levels. Your Key Responsibilities Communications and Documentation Support You will manage and update internal filing systems and databases while generating standard documentation and related materials. Your attention to detail will ensure all outgoing documents are polished and professional, with meticulous proofreading for grammar, formatting, punctuation and style. You will respond promptly to information requests, conduct file searches as needed, and orient new staff, interns and consultants to administrative procedures and best practices. Budget, Procurement and Human Resources Administration Supporting the Budget Focal Point, you will monitor the Division's expenditure against operating budgets and allocations. You will prepare budget estimates, planning documents and review materials while maintaining expenditure control systems to verify vouchers are properly processed and matched. Your financial reporting to the Director will ensure transparency and enable effective management oversight. Additionally, you will support procurement planning for programmes and projects, and assist with recruitment processes including preparation of Terms of Reference. Event Planning and Coordination You will coordinate high-level advocacy events and inter-governmental forums, managing operational details from expert and panelist arrangements to consultant contracts. Travel logistics, meeting arrangements and liaison with partner organizations including the Inter-Agency Network on Women and Gender Equality will fall within your purview. You will compile background materials, attend meetings, document minutes and track follow-up activities. Research and Analysis Support You will compile and analyze statistical data for accuracy and validity, preparing analytical inputs and trend assessments to support Division reporting and strategic initiatives. Required Qualifications You bring strong administrative expertise with proven experience managing complex office operations. Your organizational skills are exceptional, with the ability to juggle multiple priorities while maintaining high quality standards. You demonstrate excellent communication abilities both written and verbal, and proficiency with office technology and software is essential. Your analytical capabilities allow you to work with data confidently, and your collaborative approach ensures seamless coordination across teams.